4 Min. Read

How to Make an Invoice in OpenOffice: A Step-By-Step Guide

June 23, 2023

OpenOffice is a free open-source software suite. Word processing software is part of the suite, which small businesses can use to make invoices. The word processor is called OpenOffice Writer and can create many types of documents.

To make an invoice in OpenOffice, you’ll need to download and customize one of their invoice templates, according to the Houston Chronicle.

Looking for a better way to invoice? FreshBooks’ online invoicing software gets you paid 2x faster.

In this article, we’ll cover:

Download OpenOffice
Open OpenOffice Writer
Select an Invoice Template
Customize the Invoice Template
Save and Send the Invoice

1. Download OpenOffice

Visit OpenOffice.org and download their free open-source software suite if you don’t have it already. Follow the instructions on your computer to install it properly.

2. Open OpenOffice Writer

Once OpenOffice is installed, open the program. A menu will pop up asking you which application you want to open. Select “Text Document” or “OpenOffice Writer”—whatever appears on your particular version. Now you’re ready to start creating your invoice.

3. Select an Invoice Template

Go to OpenOffice.org to find invoice templates or click the button on the program’s home screen that says “Get more templates for OpenOffice.”
Or from within OpenOffice Writer, click on “File” then “New” and then “Templates and Documents.” A window will pop up. Click on “Get more templates on-line” in this pop-up.
Once in the templates page, enter “invoice” in the search bar within the page. In the navigation page in the left hand search bar, filter by application by clicking “Writer.”
Choose the format that appeals to you. Click on the template you want and then click the button that says “Download template.” The file should automatically download to your computer.
Check that the file’s in your downloads folder. Open Writer and then click “File” and “Open.” Find the file and open it. Or open the file directly from your downloads folder by double clicking it.

4. Customize the Invoice Template

Now’s the time to personalize your basic invoice. To insert your logo, click on the field you want it in. Then select “Insert” and “Picture” and click “From File.” A window will open so you can find and insert a downloaded image from your computer. Or drag the image from your desktop or other location directly into the document.

Next, customize all the fields. Add an invoice number and date, add your contact information and the client’s, add products or services plus descriptions and their respective costs, add up the total and add extra details like payment terms or a personalized message to your client.

This article lists all the details you should include in your invoice.

5. Save and Send the Invoice

When you’ve completed your invoice, select “File” and then “Save” to save the invoice on your hard drive. Email the file to your client or print it off and mail it.

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How To Make an Invoice in PayPal

How To Make an Invoice in PayPal

Follow these easy steps to make an invoice in PayPal:

Login to PayPal.com. If you don’t have an account already, create one.
Click “Send and Request” from the toolbar at the top of the page
Click “Send an invoice” in the right-hand toolbar
Fill out the template. Add your business information and the names and email addresses of the company or individual you’re invoicing. Add the items you’re invoicing for, quantities and prices. Add sales tax, if applicable. Add a personal note to your client, if you desire, and payment terms and conditions such as “Invoice is due by November 1, 2018.”
Attach any necessary files.
When you’re done, click preview and double check your work. Make sure the client email address(es) are correct as this is where PayPal will send the invoice once you click “Send.”
Click “Send” when you’re ready. You can either let PayPal email the invoice for you or grab a link to the invoice that you can email to the client yourself.
You’re done!